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Articles: My Thoughts | Emailing Your Resume
- Mr Medasani krishnakishore
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Dos and Don'ts
Emailing your resume to an employer or recruitment consultant is fast, inexpensive and shows your ability to handle this form of technology, so use it as often as you can. But there are dos and don’ts that apply specifically when sending your resume electronically:
Do keep it simple: Your resume should always only be a summary of your relevant skills, abilities and qualifications and this is particularly true when emailing your resume. The person reading your resume may have less time, patience and computer power to read reams of information on their screen.
Don't use fancy font styles: The recipients’ computer may not have the decorative fonts installed or the large and colorful screen that you're used to. As a result, your resume may look quite different when it is received. The fancy fonts you have spent time creating may be removed or even worse become distorted, giving your resume a very unprofessional look.
Do use simple margins and proper page breaks: With systems and printers varying from one workplace to another, your resume may not appear as it is supposed to when printed. To reduce the chances of this, keep tabs and margin changes to a minimum and insert proper page breaks.
Don't cut and paste your resume into the email message: Unless requested, only include your resume as an attachment. A cut and pasted resume often looks distorted, is unformatted and can be difficult to read.
Do include all relevant information in one attachment: Many email addresses displayed in job advertisements belong to support staff who print your resume and pass it on to the person who has the power to put you on the shortlist. Your actual email and other attachments such as covering letters may not be passed on and simply deleted.
So make it easy for them and increase your chances of success by including your covering letter, your resume and any other relevant information in the one attachment.
Do check your attachments for computer viruses: If your resume is found to contain a computer virus, the recipients’ virus checking system may delete your entire resume, or worse, you may be remembered as the candidate who corrupted the organisations’ computer system.
Do not attach your resume to an email message: It may, or may not, get through to the addressee because of the different networks to be transited. Email messages with attachments may be deleted without being opened.
Attachments may contain viruses, particularly if they are Microsoft Word documents. In large companies, internal systems may stop email attachments from entering the company network to protect against virus infestations. Some recruiters are reluctant to take the time to open an attachment. Therefore, copying your resume into the body of your email message works better.
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